Program Specialist
The incumbent is responsible for providing and executing analytical and administrative support in planning, developing, and coordinating a wide variety of management and administrative activities for the Finance Service Director. Researches and complies data for Director and Staff in studies and decisions relating to administrative or operational problems. Uses judgment in determining which information is relevant to the problem at hand. Serves as the Timekeeper. Establishes Employees' Tours of Duty, reviews Time and Attendance, leave exceptions, to ensure proper reporting of Time and Attendance. Prepares Employee Timecards for bi-weekly certification by Finance Service Supervisors. Serves as the Primary Agent Cashier. Responsible for receiving funds for safekeeping and deposit to NCA and US Treasury accounts. Coordinates with NCA Cemeteries on the receipt, deposit, and credit to appropriate accounts for funds received. Maintains chain of custody accountability over funds received; holds funds at personal risk using cash handling procedures prescribed in VA Policy and Treasury regulations. Prepares deposit/cash receipts for deposit to the US Treasury using required applications (OTCnet) and for proper accounting using CAATS for accountability over funds received. As a Purchase Card Holder, the incumbent is responsible for ordering office supplies and services. Maintains inventory of office supplies/supply cabinet. Utilizes delegated micro-purchase authority for supplies and services supporting office operations. Follows VA policy over Purchase Card use in terms of required sources of supply, prohibited items, competition and vendor selection; proper approval, and reconciliation of all credit card charges. Submits Purchase Card Orders in CAATS, records receipt, and reconciles US Bank charges in accordance with VA and NCA Policy. As Key Custodian, maintains accountability over office keys, desk keys, and security access codes. Serves as Records Custodian, managing office's Files and Directives. Ensures office records meet required document retention requirements. To the maximum extent possible, migrates from paper-based to electronic filing. Schedules meetings; submits requests for conference rooms, coordinates government vehicles, and sends out meeting invites. Prepares Meeting Agendas with Director's and Supervisors' input. Schedules VANTS, Date modified:
11/30/2016 Version number:
v.1.0 VTC, as required to conduct meeting. Greets visitors and direct to appropriate staff. Submits Information Technology (IT) and Phone Helpdesk/service tickets. Responsible Officer for property and office equipment accountability. Liaisons with Facility/Building Manager for service tickets. Completes periodic physical inventories as required. Keeps Director apprised of personnel status. Prepares daily Morning Report reporting personnel status, and other all-hands information. Maintains status of incoming and outgoing correspondence, and tracks status of Office's suspense items, both internal and external. Reviews incoming/outgoing correspondence in VAIQ ensuring that it is in conformance w/regulations, punctuation, spelling, grammar, format and policies of the service. Prepares Employee Access Forms, Training Forms, and requests for personnel actions. Coordinates travel arrangements for Director and other staff members. Serves as Office's Safety Official. Work schedule:
Required to work Monday through Friday, 8:
00 am to 4:
30 pm. Compressed/Flexible Schedule:
May be available Telework:
Not available Virtual:
This is not a virtual position. Position Description Title/PD#:
Program Specialist/375213 The full performance level of this position is GS-09. Relocation Expenses:
Not approved Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your education and/or experience, as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
use computers and computer applications to produce and communicate information in the appropriate format; organize work, set priorities, and determine resource requirements; coordinate with other organizations to accomplish goals; monitor progress and evaluate outcome of assignments; produce written information that is clear, concise, grammatically and procedurally accurate. (EXPERIENCE MUST BE SUPPORTED IN A DETAILED RESUME) OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two full years of progressively higher-level graduate level education leading to such a degree or LL.B. or J.D., if related which demonstrates the knowledge, skills, and abilities necessary to do the work of this position. This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first 18 semester hours of graduate-level education earned. You will be rated on the following Competencies for this position:
CommunicationCustomer ServiceInterpersonal SkillsProblem SolvingSelf Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee sits comfortably to do the work. Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site. The work does not require any special physical effort. Selected applicants will be required to complete an online onboarding process.
Estimated Salary: $20 to $28 per hour based on qualifications.
11/30/2016 Version number:
v.1.0 VTC, as required to conduct meeting. Greets visitors and direct to appropriate staff. Submits Information Technology (IT) and Phone Helpdesk/service tickets. Responsible Officer for property and office equipment accountability. Liaisons with Facility/Building Manager for service tickets. Completes periodic physical inventories as required. Keeps Director apprised of personnel status. Prepares daily Morning Report reporting personnel status, and other all-hands information. Maintains status of incoming and outgoing correspondence, and tracks status of Office's suspense items, both internal and external. Reviews incoming/outgoing correspondence in VAIQ ensuring that it is in conformance w/regulations, punctuation, spelling, grammar, format and policies of the service. Prepares Employee Access Forms, Training Forms, and requests for personnel actions. Coordinates travel arrangements for Director and other staff members. Serves as Office's Safety Official. Work schedule:
Required to work Monday through Friday, 8:
00 am to 4:
30 pm. Compressed/Flexible Schedule:
May be available Telework:
Not available Virtual:
This is not a virtual position. Position Description Title/PD#:
Program Specialist/375213 The full performance level of this position is GS-09. Relocation Expenses:
Not approved Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. A SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your education and/or experience, as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
use computers and computer applications to produce and communicate information in the appropriate format; organize work, set priorities, and determine resource requirements; coordinate with other organizations to accomplish goals; monitor progress and evaluate outcome of assignments; produce written information that is clear, concise, grammatically and procedurally accurate. (EXPERIENCE MUST BE SUPPORTED IN A DETAILED RESUME) OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two full years of progressively higher-level graduate level education leading to such a degree or LL.B. or J.D., if related which demonstrates the knowledge, skills, and abilities necessary to do the work of this position. This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first 18 semester hours of graduate-level education earned. You will be rated on the following Competencies for this position:
CommunicationCustomer ServiceInterpersonal SkillsProblem SolvingSelf Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee sits comfortably to do the work. Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site. The work does not require any special physical effort. Selected applicants will be required to complete an online onboarding process.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$57,510 to $74,759 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
